Notice of Privacy Practices
NOTICE OF PRIVACY PRACTICES
Effective Date: April 15, 2023
Revised Date: January 1, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
I. Introduction
Season Health is committed to protecting the privacy and confidentiality of your protected health information (PHI). This Notice describes how we may use and disclose your medical information, your rights regarding your information, and our legal obligations under HIPAA, HITECH, 42 CFR Part 2 (when applicable), and other relevant federal and state laws.
II. Uses and Disclosures of Your Medical Information
We may use and disclose your medical information for treatment, payment, and healthcare operations. This includes coordinating care with other providers, billing insurance companies or government programs, conducting quality improvement activities, training staff, and maintaining compliance with legal and regulatory requirements.
Electronic Communications and Telehealth
We may contact you by phone, voicemail, text message, email, patient portal, or mail regarding appointments and healthcare matters. While we use reasonable safeguards, electronic communications carry some risk. You may request alternative communication methods at any time. Telehealth services may involve electronic transmission of information using secure platforms.
Special Protections – Psychotherapy Notes
Psychotherapy notes are maintained separately from your general medical record and receive special protection under HIPAA. These notes will not be disclosed without your specific written authorization except in limited circumstances permitted by law.
Special Protections – Substance Use Disorder Information
If you receive substance use disorder treatment services, federal law (42 CFR Part 2) provides additional protections. Information identifying you as receiving such services may not be disclosed without your written consent except as permitted by law. We comply with current federal regulations governing these records.
Mandatory Reporting
We are required by law to report suspected child abuse, elder abuse, vulnerable adult abuse, or credible threats of harm to self or others to appropriate authorities.
III. Your Rights
You have the right to access and obtain copies of your medical record, request amendments, receive an accounting of certain disclosures, request restrictions, request confidential communications, and receive a paper copy of this Notice.
Self-Pay Restriction Right
If you pay for a service in full out-of-pocket, you may request that we not disclose information about that service to your health plan. We will honor this request as required by law.
Testimonials and Public Reviews
We may reference publicly available online reviews (such as Google reviews) for informational purposes. We will not disclose protected health information for marketing purposes without your written authorization and will not confirm that any reviewer is a patient.
Breach Notification
In the event of a breach involving your unsecured protected health information, we will notify you in accordance with federal law and required timeframes.
IV. Our Responsibilities
We are required by law to maintain the privacy of your protected health information, provide this Notice, abide by its terms, and notify you following a reportable breach.
V. Contact Information
Season Health
535 S. Emporia Ave., Ste 103
Wichita, KS 67202
Phone: 316-841-6861
Email: privacy@seasonhealth.org
You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights at www.hhs.gov/ocr.
VI. Changes to This Notice
We reserve the right to modify this Notice at any time. Updated versions will be posted in our office and on our website with a revised effective date.